How to connect to a printer in Windows 11 - HQ

Modified on: Tue, Mar 11 2025 1:53 PM

HQ Staff Only

PURPOSE

The purpose of this document is to guide the user on how to connect their Windows 11 computer to a printer at the HQ offices. 


PROCESS

  1. Open the Start menu and click “Settings”. 
  2. In the window that opens, find a click "Bluetooth & Devices"
  3. On the left select "Printers & Scanners"
  4. Next click  "Add a Printer & Scanner", click "Add Device"
  5. This will search for available printers and devices it can find.
  6. Look at this list and select the appropriate printer.
  7. If unsure, scroll to the bottom and click "Add Manually"
  8. An ‘Add Printer’ pop-up will appear. 
  9. Select “Add a printer using an IP address or hostname”. Click “Next”.
  10. In the ‘Device type’ drop-down menu, select “TCP/IP Device”.
  11. Enter the IP address of the printer you would like to add.
    • NOTE: Reference Appendix A (Below), which lists the IP address for each printer.
  12. Keep the “Query the printer and automatically select the driver to use” box checked, then click “Next”.
  13. If you have connected to the printer before, select “Use the driver that is currently installed (recommended)”. Click “Next” and skip to Step 13.
  14. See Appendix A below for the appropriate printer driver to select, then click next.
    •  
  15. Give the printer a friendly name as shown in Appendix A. Then, click “Next”.
  16. Select “Do not share this printer”. Click “Next”.

  17. If you would like to print a test, click “Print a test page”. If not, click “Finish”.
  18. If you have any questions, please contact Mister IT.


 

APPENDIX A

North Campus Printers

Name Location IP Address Model Driver
HQ-N-3rd_Floor-Ops North - Third Floor 10.1.12.49
HP LaserJet Pro 200 color MFP M275 PCL 6 Class Driver
HR - HP Color LasterJet3800 North - First Floor 10.1.13.205 HP Color LaserJet 3800 HP Color LaserJet3800
HR - HP LaserJet4050 North - First Floor 10.1.13.219 HP LaserJet 4050 HP LaserJet 4050 Series PCL 5
Integration - HP LaserJet600 North - Second Floor 10.1.13.229 HP LaserJet 600 HP LaserJet600 M601 M602 M603 PCL 6
Legal Plotter - Canon TM-300 North - Third Floor 10.1.12.149 Canon TM-300 Canon Tm-300
Mailroom1 North - First Floor 10.1.12.206 Canon iR-ADV C5045 Canon Generic Plus UFR II
Mailroom2 North - Second Floor 10.1.13.221 Canon iR-ADV C5250 Canon iR-ADV C5250/5255 UFR II
Mailroom3 North - Third Floor 10.1.13.220 Canon iR-ADV C5250 Canon iR-ADV C5550/5560 UFR II
North Front Desk Printer North - Second Floor 10.1.13.234
HP LaserJet Pro M402-M403 PCL 6
Payroll1 North - First Floor 10.1.13.208 HP LaserJet 4050 HP LaserJet 4050 Series PCL 5
Payroll2 North - First Floor 10.1.13.231 HP LaserJet 4250 HP LaserJet 4250 PCL 6 Class Driver
Payroll3 North - First Floor 10.1.13.214 HP LaserJet M602 HP LaserJet 600 M601 M602 M603 PCL 6
Purch North -  10.1.13.202 HP LaserJet 4100 Series HP LaserJet 4100 Series PS Class Driver
Training North - Third Floor 10.1.13.209 HP LaserJet 4050 Series HP LaserJet 4050 Series PCL 5





South Campus Printers

Name Location IP Address Model Driver
AP1 - HP LaserJet P3010 South - First Floor 10.1.113.206 HP LaserJet P3010 Series HP LaserJet P3011/P3015 PCL 6 Driver
AP2 - South Campus South - First Floor 10.1.113.204
HP LaserJet Enterprise 600 M601 M602 M603 PCL 6 Class Driver
AP3 - HP LaserJet P4014 South - First Floor 10.1.113.205 HP LaserJet P4014 HP LaserJet P3011/P3015 PCL 6 Driver
AP4 - HP LaserJet P3011 South - First Floor 10.1.13.227 HP LaserJet P3011 HP LaserJet P3011/P3015 PCL 6 Driver
HQ - S - Front Lobby South - First Floor 10.1.113.209
HP LaserJet 4050 Series PCL 5
HQ - S - Mailroom2 South - First Floor 10.1.113.203 Xerox AltaLink C8045 Xerox AltaLink C8045 PS
HQ - S - Mailroom3 South - First Floor 10.1.113.202 Xerox AltaLink C8045 Xerox AltaLink C8045 PS
HQ - S - Mailroom4  South - Bottom Floor 10.1.113.201 Xerox AltaLink C8045 Xerox AltaLink C8045 PS
HQ-S Accounting-Printer South - First Floor 10.1.113.212
HP LaserJet Pro M428f-M429f PCL 6 (V3)





 


HISTORY

Revised Date Revised By Revisions
Unknown unknown Created Document
8/14/2024 Andrew Poskey Moved to Fresh
3/11/2025 Andrew Poskey Updated content for WIN10, Title, and formatting.
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