PURPOSE

Hotshop is Mister Car Wash’s internal marketplace. It allows you to purchase many essential items and view previous orders. With the Hotshop procure-to-pay solution, there is no need for invoice approval through Inspyrus.

PROCESS

1. The Hotshop user searches the online catalog and adds goods to their shopping cart.
2. At checkout, the shopping cart turns into a requisition that routes to an approver (if necessary).
3. Hotshop sends a purchase order to the supplier.
4. When Accounts Payable receives the invoice for the order, the system automatically matches the invoice to the order and to the receipt record and pays the supplier without manual intervention.
5. The invoice is electronically saved for later review (if necessary).

LOGGING IN TO HOTSHOP

1. Open a web browser and navigate to Mister Connect
2. Then open the launchpad in top right corner and select “Hotshop Supplies”
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3. Enter your Hotshop username and password and select “Log In”.
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   • NOTE: If you don't remember your password follow the instructions found HERE

PLACING AN ORDER

1. Locate the item(s) you want to order. If you are ordering from the Main Store, which is internal to Hotshop, you can type what you are looking for in the search bar and select “Go”.
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2. Or, select Grainger, Staples, or Sonny’s to be directed to the vendor’s external site (known as a “punch-out”) and search for items there.
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3. After locating an item you want, enter the quantity desired and select “Add to Cart”.
   • NOTE: If you are shopping from a punch-out vendor (Staples, Grainger, or Sonny’s), you will complete item selection on their website and then continue
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4. When you have added all desired items to your cart, select “View Cart and Checkout”.
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5. In the shopping cart popup screen:
6. Change the “Description” to one that matches the order. A best practice is to include your store number, brief description of the order, and order date.
7. Change “When do you need these items?” if you want the order to arrive at an earlier or later date.
8. Then, click “Show Delivery and Billing”.
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9. Hotshop automatically assigns billing information to your order based on your defaults.

Check the code string for accuracy.

1. If you need to change the code string, click it and continue to step 6.
2. If it is correct, click “Edit” to continue to the “Edit and Submit Requisition” screen, then click “Submit”.
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Changing the Code String

1. Check the box beside one of the items in your order and click “Update”.
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2. Edit the code string directly or click the magnifying glass icon to search for the appropriate codes.
3. Once you have edited the code string, click “Apply”. 
   • NOTE: If all items in your order need the same code string, check “Apply this Cost Allocation information to all applicable requisition items” before clicking “Apply”. 
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   • NOTE: Remember that the code string is formatted as follows:
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4. You can now submit your order to complete it.

COMMONLY USED ACCOUNT CODES