HotShop
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How to reset password on Hotshop
PURPOSE You forgot or need to reset your Hotshop password. PROCESS Browse to Hotshop NOTE: Your login is not your email address and your password is different from your email password. On the login screen, select Login Assistance You will be redirected to retrieve your username and/or password Enter your username in the Forgot Password text box and click Forgot Password. This will send an email to you with instructions on resetting your Hotshop password. Click the Reset your password link in the email and follow the directions to reset your Hotshop password If you do not know your username, enter your Mister email in the email text box and click Forgot User Name. This will send an email to you with links and instructions to reset your password. NOTE: This can take up to 5 minutes and comes from "Mister Car Wash Notifications" NOTE: If the above options do not work please contact Gilberto Gonzalez for assistance.
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How to place orders on Hotshop
PURPOSE Hotshop is Mister Car Wash’s internal marketplace. It allows you to purchase many essential items and view previous orders. With the Hotshop procure-to-pay solution, there is no need for invoice approval through Inspyrus. PROCESS The Hotshop user searches the online catalog and adds goods to their shopping cart. At checkout, the shopping cart turns into a requisition that routes to an approver (if necessary). Hotshop sends a purchase order to the supplier. When Accounts Payable receives the invoice for the order, the system automatically matches the invoice to the order and to the receipt record and pays the supplier without manual intervention. The invoice is electronically saved for later review (if necessary). LOGGING IN TO HOTSHOP Open a web browser and navigate to Mister Connect Then open the launchpad in top right corner and select “Hotshop Supplies” Enter your Hotshop username and password and select “Log In”. NOTE: If you don't remember your password follow the instructions found HERE PLACING AN ORDER Locate the item(s) you want to order. If you are ordering from the Main Store, which is internal to Hotshop, you can type what you are looking for in the search bar and select “Go”. Or, select Grainger, Staples, or Sonny’s to be directed to the vendor’s external site (known as a “punch-out”) and search for items there. After locating an item you want, enter the quantity desired and select “Add to Cart”. NOTE: If you are shopping from a punch-out vendor (Staples, Grainger, or Sonny’s), you will complete item selection on their website and then continue When you have added all desired items to your cart, select “View Cart and Checkout”. In the shopping cart popup screen: Change the “Description” to one that matches the order. A best practice is to include your store number, brief description of the order, and order date. Change “When do you need these items?” if you want the order to arrive at an earlier or later date. Then, click “Show Delivery and Billing”. Hotshop automatically assigns billing information to your order based on your defaults. Check the code string for accuracy. If you need to change the code string, click it and continue to step 6. If it is correct, click “Edit” to continue to the “Edit and Submit Requisition” screen, then click “Submit”. Changing the Code String Check the box beside one of the items in your order and click “Update”. Edit the code string directly or click the magnifying glass icon to search for the appropriate codes. Once you have edited the code string, click “Apply”. NOTE: If all items in your order need the same code string, check “Apply this Cost Allocation information to all applicable requisition items” before clicking “Apply”. NOTE: Remember that the code string is formatted as follows: You can now submit your order to complete it. COMMONLY USED ACCOUNT CODES Name Number Description Auto & Equipment Lease (inc POS) 606350 Forklift rental or any tool that is used and returned Auto Expense 607250 Non-travel related company vehicle expenses such as forklift gas, oil changes, repairs, and parts Car Damages 501650 All damages require an MCW tracking number or job number associated with the charge Employee Relations 607950 Items related to team building, holiday parties, and meals for special occasions and circumstances only (e.g., busy days) Express Detail Chemicals/Supplies 501300 Any items used specifically for detail such as clay bars, interior shampoo, wax, etc. Fees & Permits 608250 Certificates and licenses Field-Related Meals - ONLY for ACQ/New Builds/Special Projects 660315 Field meals related to acquisition and integrations as Mister Car Wash or special projects (non-recurring) Freight 608300 Usually standalone charge related to shipping via truck or train IT Infrastructure & Hardware 607525 Shelves, racks, cabinets, and other IT-related equipment IT Maintenance & Support 607550 IT software, maintenance, and support (MLA) Lobby & Office Supplies 608650 Includes cleaning supplies, small décor items, and water Maintenance- Equipment 606100 Only maintenance/repair costs related to tunnel equipment, parts or oil change equipment Maintenance - Ground & Building 606300 Landscaping, signs and miscellaneous building maintenance such as painting and parking lot striping Marketing/Advertising 607100 Items/services related to increasing our brand awareness Meals 608550 All meals except employee relations/special occasion meals (does NOT include field-related travel for ACQ/Integration/Special Projects) Other Car Wash Supplies - Cost of Sales 501550 Non-inventory car wash products such as dry-erase markets, bottles, etc. Pit Services 608800 Any pit service, cleaning, and supplies - also includes removing sludge from drainage areas Security 606600 Cameras, alarms, and door locks/keys Shipping 608200 FedEx, UPS, and USPS postage Software & Licensing 607500 Software application or license to use application Towels 609450 Car wash towels for finishing, cleaning, etc. Track Pickup 609480 Charges for trash pickup service Travel 609650 Includes gas for employees and hotel and flight expenses (includes HQ travel) Uniforms 609750 Uniform pieces (shirts, belts, etc.)
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How to order equipment for projects on Hotshop
PURPOSE Need to place equipment orders in Hotshop for projects. PROCESS Login to Hotshop Forgot password, follow instructions HERE Click to select the store you wish to shop from Mister Main store (1) Punch-out's Grainger (2) Staples (3) Sonny’s (4) Add items to your shopping cart (Punch-out) Select the store using the icons listed on the screen Sonnys Grainger Staples Shop the site and add items to the cart Complete the submission process for the store, then move down to Coding and Location Add items to your shopping cart (Mister Store) Search via the search bar or browse by clicking on the Mister store icon and finding the vendor in the appropriate category Enter the quantity Click 'Add' When all items are added click 'View Cart and Checkout' After clicking 'View Cart and Checkout' the pop-up window below will appear Click 'Edit' Coding and Location If submitting with default coding and default location, click 'Submit'. If coding and default location need to be updated, click the 'Checkbox' and then 'Update' When ordering a single line. Complete the following fields (If you don’t know this information email capex@mistercarwash.com) Shipping location Accounting Flex field (Company.CostCenter.Account.Subcode1.Subcode2) the only accounts that can be used are below. Capital – 191801 Expense – 606101 Non-Recurring – 660321 Labor – 601601 Capital Labor – 191802 Capital travel – 191803 Project – Enter project number (AL-0040-CS-22) Task – Enter Task number (013-100000) Expenditure type – Enter expenditure type (Capital, Expense, Labor, or Non-Recurring. These should pair with the account and expense type listed above) Enter “Mister Car Wash” in the Expenditure organization field Expenditure item date – Enter Expenditure Item Date If there are multiple lines and each are different, then complete the same process for each line and clicking apply each time If all lines are exactly the same check the ' Apply this Cost Allocation information to all applicable requisition lines' box Click 'Apply' Click 'Submit' to complete the requisition submittal process